Monday, September 12, 2016

Random Admission Thoughts, September 2016 Verson

It is September, which means that we are wrapping up Spring transfer decisions while at the same time we are almost 2 weeks into the freshman application (in a new system). As such, here are some quick notes on what is going on in our office, and some helpful hints for the freshman application.

Spring Transfers

  • Spring Transfers: I expect that our office will be finished with transfer decisions sometime this week, with the exception of anyone who has applied to a non-Athens program or someone with a conduct issue that is serious. 
  • Spring Orientation registration will open up in late September/early October, so accepted Spring students should keep an eye on their email for notification.
2017 Freshmen
  • As of today (9/12), we have 2,500 freshman who have submitted an application, and almost 8,200 additional students who have started an application but have not submitted it yet. While it is hard to predict the future based on 12 days, that is roughly 500 more than last year at the same time.
  • We have three automated emails which go out to applicants after they hit submit. Email #1 goes out right after you apply, and lets you know we received the email, what you need to do next, and a link to the Applicant Status page. Email #2 is a reminder for students who applied but have not submitted their application fee, and it goes out 5 days after application submission. Email #3 goes out 7 days after an application (with an app fee) is submitted to any applicant who is still incomplete. Make sure to pay attention to these emails, and to list as an acceptable email that will not go into Spam.
  • We have officially completed the Peach State Tour with Ga Tech and Ga State, and we were able to reach over 4,000 student/parents and 500 HS counselors. We hope you were able to attend!
  • For those who were not able to attend, we are on the road for the next two months or so. Go to our UGA Near You site to see where our counselors will be traveling in the fall.
Application Hints
  • Before you start your application, remember to pull together a few things: correct SSN, a copy of your transcript, a resume, and your counselor's contact information.
  • For test scores, remember that while we ask for students to list their scores on the application, we need official SAT or ACT scores to be sent to us by the deadline from the testing agency.
  • On the Academics page, make sure to list the high school from where you will be graduating, and then give us your counselor name and contact information so an email can be sent to them. If you attended any prior high schools or are taking DE/MOWR college classes, these should be listed on a later page.
  • For the self-reported grades, make sure to read the questions carefully and then answer them. If you make a minor error on the self-reported grades, do not panic. We review each transcript and correct any minor mistake, so you do not need to contact us with a correction.
  • We also know that sometimes minor changes will happen with senior schedules (especially second semester), so just enter in your best estimate of what you will be taking this year on the Academics page.
  • Don't wait until the last second to apply. Seriously.
I hope this helps, and Go Dawgs!

Thursday, September 1, 2016

2017 Freshman Application is Open

The 2017 Freshman application is now open! Here are a few key steps about what to do after you submit an application.

  1.  A short while after you apply, we will load your application into our system.  You will then be able to log into the Applicant Status page, and this is where you will be able to check on the status of your required supplemental items. When you enter your counselor's name and contact information into the Academics page of the application, this triggers an email to go to your counselor so they can submit the required school/counselor report. FYI, we are okay if your counselor chooses to send in a counselor form through Naviance instead.
  2. Be patient as we load your application into our our system and match up test scores and supporting documents. We suggest giving our office 5-10 business days to match up items, especially if they are sent by mail, so you do not need to send items multiple times.
  3. Parents-While we have had parents start an application in the past, I do not suggest this for the 2017 application, as we are using a new system that links the application with our recruitment system. If you start an application, this will create a new prospective student in our system, and that is not what you (or I) want to happen.
  4. Documents (transcripts, counselor/school evaluations, etc.) that are sent prior to applying are now able to be matched with your record in our system when they arrive, so they should display on the Application Status page fairly quickly. Just make sure any materials that are sent in have your full name and birth date on it. We accept electronic documents such as Naviance/Parchment (an electronic document system) documents and our own counselor form, as these get to us much quicker than printed documents that are mailed. The new GAFutures system is not functioning exactly as the old GA411 transcript system was, but we are working with the state to get it up and running ASAP. We are okay with mailed documents , but it takes more time to get materials to us through the mail, opened, scanned and into a file than with electronic documents.
  5. On the Applicant Status page, we have given the option for students to upload their fee waiver and Permanent Residency card (Green card) if these options were marked on the application. This will expedite the review process for these documents, and we do not need an additional paper copy if you upload the document through the Status page. We also have given students the option to upload a resume on the Status page, but that is not a required document.
  6. We will accept all nationally offered SAT/ACT scores that are both taken and sent by the Early Action 10/15 deadline, so we are fine with the October SAT but we cannot accept the October ACT. Make sure you send us scores on time so we can review your file.
  7. Use the Applicant Status page to keep track of your application and supporting documents/test scores. You (the applicant) are ultimately responsible for your application, but we will send reminder emails/texts if your file is incomplete. I repeat, use the myStatus page to keep track of your application. In addition, review the Timelines page for more details on when to expect a decision.
  8. Remember, we need an application fee, an official transcript, a school/counselor report and an SAT or ACT score to complete your file, and the supplemental items EA submission deadline is 10/22. We cannot review your application without all these items. See the Deadlines/Required Items page for more details.
I hope these suggestions help, and Go Dawgs!