Wednesday, October 30, 2013

Random Admissions Thoughts-October 2013 Edition

The Early Action deadline is in the rear view mirror now, and we are deep into reviewing files, cleaning up missing documents, and getting prepared for our first admission decisions in our new system. As such, here are a few notes to help get you through the waiting until decision day.

  • If your myStatus page is still showing items as missing, this is the time to act. Make sure that the items have been sent, and get them here ASAP. We can only wait so long before we have to stop taking in materials for EA.
  • If you have not seen Gravity yet, go see it. If possible, in 3D IMAX. It is an amazing experience.
  • Please do not ask when EA decisions will be going out, as we do not know yet. Really, we don't. When we know for sure the date of the release of EA decisions, we will post it on this blog and tweet it. But for now, just be patient.
  • Everyone celebrate the fact that UGA is not a part of the Common Application this year.
  • Remember that UGA is going through an entire student system change, so please be patient with Housing, Financial Aid, Registration, etc. as we shift to this new system.
  • Do whatever you have to do so you don't catch Senioritis. Take vitamins, wear a hospital mask, eat well, get sleep, but do not catch this disease! Trust me, it is better to work hard now than to have an admission offer rescinded in the summer.
  • Do something nice for your favorite teacher tomorrow. Cookies, candy, a kind note - just let them know they matter.
  • Take a look at the Dawg Camp site, as it is an amazing opportunity to get involved during the summer.
  • For Early Action applicants, remember that deferral is not a four letter word. Deferral is like a call back for part in a play. We just want to get a more detailed look at your file before we make a decision.
  • Please review the File Review Process Page to understand how we review applications, and what we look at in the different timelines.
  • Review our UGA Admissions Urban Legends page, do not listen to any rumors, and please do not spread any rumors.
  • Enjoy your senior year of high school, as it is the only one you get (at least I hope it is).
Go Dawgs!

Thursday, October 24, 2013

Early Action Update

With the Early Action deadline passing, here are a few updates about the process:

  • Total Early Action Applications:  12,071
  • Complete Early Action Applications: 7,697
  • # of EA Applicants Applying near Deadline: 2,593

As you can see, a large number of the Early Action applications are complete.  Additionally, over 20% of the total applicant pool for EA applied right around the deadline.  This means our office still digging out from under the thousands of documents, test scores, etc. we have received. We appreciate your patience as we work as quickly as possible to match documents with files.

It takes our office about 5 to 10 business days to match a document with an applicant's file, and with the materials deadline of 10/22, we are still receiving items.  If your documents were submitted by this deadline, it will be considered for Early Action.  We are accepting the October 5 SAT for Early Action as long as you designated UGA as a school to automatically receive your scores, and we have imported most of these today, so they should show up on the myStatus page soon.

Your Steps
Be sure to check your myStatus to make sure you are complete!  If material you have sent is not showing up on your myStatus, double-check with your counselor, College Board, etc. to make sure that it was sent.  If it was sent and it has been more than 10 business days (business days do not include weekends or holidays), please contact us.

Now that you have submitted your application (and it is hopefully complete), take a few minutes to relax and enjoy the fall weather!

Go Dawgs!

Wednesday, October 16, 2013

EA Deadline, The Day After

The Early Action deadline has come and gone, and we will spend the next several weeks matching up transcripts, test scores, recommendations, etc. Please be patient while we go through documents, as we had two full bins this morning, we are also receiving large numbers of e-documents through Parchment and GA411, and we will have a large number of test scores sent to us this time 

As of now, we have just over 12,000 Early Action applications, which is slightly above last year. Now the important thing is to make sure your file is complete. We will be taking the October SAT scores if they were requested when you signed up for the exam, and we will be receiving a large number of other test scores, as we know there is always a high volume of requests just before the deadline.

I have no idea at this time any exact timelines, what the applicant pool looks like right now, etc., so please do not ask what it looks like for admissions for EA this year. And as always, I do not guess about decisions, whether you will be admitted, deferred or denied, etc.

So for right now, here is what I suggest you do and not do:

Things To Do
  • Check with your school and the testing agencies to make sure your required materials were sent, and check your myStatus page
  • Keep up with your class work during Fall term, as senioritis is not an acceptable excuse for poor senior grades.
  • Stay out of trouble, or better yet, perform a Random Act of Kindness
  • Be patient with UGA Admissions (and all admissions offices)
  • Enjoy your senior year, and be kind to your teachers and counselors
Things Not To Do
  • Don't contact us a day or two after something is sent and check and see if we have received it. We suggest giving us 5-10 business days, as it takes time to match up tens of thousands of items.
  • Don't assume that someone else will send us items. You are the owner of your test scores, transcripts, etc., so you need to make sure they are sent to us.
  • Don't forget that if you send us an ACT, we require an ACT Writing score.
  • Don't listen to, spread, or believe in rumors about UGA Admissions. If someone says "I heard that UGA ...", run away.

Go Dawgs!

Friday, October 11, 2013

The EA Deadline is Near

The Early Action deadline is almost here, and the two weeks surrounding the deadline are similar to Atlanta during 5:00 p.m. rush hour traffic (on a Friday).  Our office typically receives 4,000+ applications, a drastic increase in mail, and a great deal of emails and phone calls in the few days both before and after the deadline.  The best thing an applicant can do right now is be patient and make sure you have requested your test scores, transcript and school evaluation.  We work as quickly as possible to match documents with files, but we are dealing with a large number of applications and supplemental material, so things do not happen immediately.

The fastest way to get material to us is to send it electronically after you have applied.  If your high school is in Georgia, you can send transcripts through . Students attending a high school outside of Georgia can have their counselors submit transcripts online through Docufide/Parchment.  The high school evaluation can be submitted online from the High School Counselor Portal.  Remember, no faxes!

Please do not call our office to ask if we have received a document, test score, etc. if it was just sent.  It takes about 8 to 10 business days from the time something is mailed for it to be matched with your file.  It takes 4 to 5 business days for something submitted online to show up on your myStatus. By business I mean that any weekend or holidays when the admissions office is not working, we are not matching up materials.

Be sure to check your myStatus to see what we have received and what we are missing.  This is updated once every business day, so you do not need to check it several times a day.  Documents do not need to show up in your myStatus by October 15 to be in by the deadline, and we are giving school officials until October 22 to get in their materials (the school evaluation and transcript).  Know that if you have submitted something to us by the deadline, we will post it in our system and your myStatus shortly.  We appreciate your patience as we work vigorously to match all of the material we are receiving with applications.

Wednesday, October 2, 2013

Early Action Deadline Approaching

The Early Action deadline is approaching, so here are a few suggestions as we approach the deadline:

  • Don't wait until the last minute.  Even though the deadline is October 15, you should not wait until the last minute to submit your application.  We do not hold it against you if you wait until 11:59PM on October 15 to apply, however if you do this you are not giving yourself any time to account for issues that could occur to prevent you from submitting.  For example internet connectivity issues, computer problems, etc.  The deadline is the deadline, so you should always plan to apply earlier than the last minute.  Also be sure to take time to review your application before you submit it.   Please note while the application is available 24/7, the credit card payment option is only available from 7AM to 11:00 PM EST.  You can still select the check/fee waiver option after 11:00 PM.
  • Be patient.  After you submit your application, please be aware that things will not happen instantaneously.  We are likely to have around 11,000 Early Action applicants and the majority of the supplemental material will be sent within the next three weeks.  We will be vigorously matching material, but please give things time to get here (both mailed and electronically submitted documents) before contacting us.  If an item is mailed, allow time for the postal service to deliver it.  If a test score is sent, allow time for it to be both uploaded by the testing agency and downloaded by UGA.  Our deadlines are "postmarked/submitted" deadlines.  The next few weeks will be a little hectic in our office as we pull together all of the materials for each application, so we may be a little slower in responding to voice mails, emails, etc. As well, we have a new student system we are bringing up, so this adds an additional challenge to our process.
  • Do not send a fax.  If you or your counselor faxes something in, it will be shredded.  We place the shredder next to the fax machine for a reason.
  • Check your myStatus.  It is the applicant's responsibility to get in all required documents.  The myStatus page is updated once a day Monday through Friday, generally in the morning, so you do not need to check it multiple times a day.  We have also extended the deadline for admissions documents to 10/22, so documents do not need to show up on the myStatus by 10/15. If it has been over 10 business days since you both applied and any "missing" documents have been sent in, you should begin to inquire about the missing document.  If it is a GACollege411 transcript, we occasionally have one that does not come through.  However, it is easy to go back into the system and access it again.
  • Missing SAT/ACT scores.  If you sent your SAT/ACT scores a while ago and they have not matched up yet, verify that they were sent to UGA through College Board/ACT.  Then verify that the name, social and birth date on the test scores are the same as the admissions application as these are important matching fields.  If you have given us enough time to receive them and they are not showing up on myStatus, email with your situation and we will work on manually matching your scores.  Please be patient as it takes longer than a day for scores we receive to get into our system.We will accept test scores that were taken and requested to be sent to UGA by the 10/15 application deadline, as these will have time to get to us by our decision date. In addition, there is an odd glitch with our new system displaying the highest subscore at times, but we hope to have this corrected in a few days.
  • School Evaluation.  Your counselor will have additional time to submit the school evaluation as their EA deadline for materials is 10/22.  We will leave the online school evaluation open for at least a week beyond the deadline so your counselors should not have to stress about any last minute applicants. 
Go Dawgs!