Monday, December 24, 2012

December Random Thoughts and Suggestions

Here are a few random thoughts and suggestions about UGA Admissions for December:

  • When you are applying, please be sure you include the correct information in your application.  Items are matched by name, social, date of birth, high school code, etc.  If any of this information is incorrect it could prevent us from being able to match material to your file.  If your social is not on your SAT/ACT, your scores may not match up automatically to your file.  If the name on your exam does not match the name on your application,  our system will not be able to match your scores to your file.  If you find discrepancies between information on your ACT/SAT and your application, please call us so we can manually match things.
  • We are pretty much caught up with material submitted by mail.  It can still take up to 10 business days for us to match material to a file (business days do not include weekends or holidays, only days that our office is open).
  • We are able to accept any SAT/ACT that is taken in January for Regular Decision as long as you designate UGA as a school to automatically receive your test scores.  Again, please be sure the name on your exam matches the name on your application.  This is especially important if you did not use your social on your SAT and/or ACT.
  • We will not start reviewing transfer decisions for summer applicants until late January at the earliest.  We will begin looking at fall transfers after that.  If you have any questions about when applications are reviewed, when we will begin to make decisions, etc., please review this post on Timelines.
  • Our office will not be open from December 25 until January 2.  This means any information sent during this time will not be matched up until we return and have a chance to start working again.
  • We want to see your fall grades, so be sure to send an updated transcript or include them in the update section of your application.
  • Please do not send in multiple copies of the same document.  Once you have submitted something, we will need up to 8 to 10 business days to match that document to your file.  If you send in multiple copies of the same document you have doubled or even tripled our work!
  • Remember, no faxes!  The shredder sits conveniently next to our fax machine for a reason.
  • Enjoy the holiday break!
Go Dawgs!

Closed for the Holidays

Our office will be closed for the holiday break from December 24 until January 2.  This means we will not open mail, answer emails, phones calls, voice mails, respond to blog posts, etc. until our office reopens in January.  Please be patient with us when we reopen in January as we will have two Orientation sessions for students enrolling for Spring.

Enjoy the holiday break and Go Dawgs!

Friday, December 7, 2012

High School Evaluations and Teacher Recommendations

We often get questions from First Year applicants regarding the counselor evaluation and teacher recommendation.  These questions range from where to find these forms to how we are using this information in the file review process.  Both forms are important in the review of a student's file.  Here are some tips on why they are important as well as how to have these forms sent to us.

The high school evaluation not only tells us about you, it tells us about your school as well.  The first page of the evaluation tells us about your school’s grading scale, the most difficult courses available at your school, how many honors/AP/IB courses are available, etc.  This information lets us know about your school's curriculum.  This is important because we are reviewing your curriculum based on what you have available to you.  The second page is where your high school counselor tells us about your curriculum.  He or she will rate your curriculum difficulty for each of the five academic areas.  If you have any questions about the classes you are taking or planning to take, it’s always best to start with your high school counselor.

We have an electronic and paper version of our high school evaluation.  The online form is better in that it can be automatically dropped into your file once we receive it.  In fact, it will generally show up as received in an applicant’s myStatus within 2 to 3 business days after it has been submitted.  If you submit a paper document, we have to receive it in the mail, scan it into our file system and match it to your file.  This means you will not be able to see if we have received your HS evaluation as quickly as someone who has had an online evaluation sent.  Your counselor can find our online form through the counselor portal.  You can also generate an email to your counselor with a link directly to the online form from your myStatus!

A teacher recommendation is required for all First Year applicants who apply Regular Decision or are deferred from Early Action.  We want to see how you are as a student in the classroom.  We would like one teacher recommendation from a junior or senior year teacher in an academic area class.  If you send us more than one recommendation, we are not always going to be able to focus on everything in each letter as volume can drown out details.  As with the high school evaluation, we have an online and paper copy of this form.  You can also send an email to your teacher with a link to the online form from your myStatus.  We can accept electronic recommendations through Docufide as well.  Online forms, again, are better because they will be in your file much more quickly than a paper copy.  And remember, no faxes!

It is always better if you submit your application prior to sending any supplemental material.  If we do not have an application for you when you submit material, it will be placed in our holding file.  Right now we have about 9,200 documents in our holding file waiting to be matched with an application.  If you were to stack those documents, that's roughly  8 feet of paper!  It can take at least 5 to 10 business days for us to match material submitted prior to an applicant submitting the application and even longer closer to a deadline.  We strongly recommend that you apply to UGA before you have material from your high school sent.  We leave the online teacher recommendation and high school evaluation open for at least a week after the application deadline, so even if you are waiting until closer to the deadline to apply you will still have time to apply first.

Go Dawgs!