Monday, October 24, 2011

NYC Bound

For the next few days, I will be out of the office while attending a College Board meeting in NYC (my wife is very jealous!). If you have questions, please be patient, as I may or may not be able to answer them in a timely fashion. At this point, roughly 75-80% of EA applications are complete, and we are still working on the remaining documents and SAT/ACT scores. I will try to give a more complete update early next week.

Have a great week, and Go Dawgs!

Thursday, October 20, 2011

Early Action Update

Since we are now a few days beyond the Early Action deadline, I thought I would give everyone a few updates about the process:


2012 Early Action Applications: Approximately 10,800

Complete Early Action Applications: Approximately 6,600

Number of EA applicants without SAT/ACT (with Writing) scores: Approximately 2,500

Amount of Documents received over the past week: Approximately 1 Trillion (okay, it is really about 8,000)


We are still working on matching materials to files, so please be patient, as a large volume of items came in at the last moment. If after about 10 business days between required EA admissions documents being sent or you applying (whichever one is later), the documents are still not showing up on the myStatus page, we suggest you contact us. But remember that it is business days, so do not count weekend days.

We expect a large volume of SAT scores will come in over the next few days, as the October 1 scores will arrive shortly. At the same time, the College Board changed the layout of the download file this past week, so we are having to readjust our import system, so please be patient. We were just able to push in the scores, and we are updating the myStatus system, but the new scores may not show up until tomorrow (or if you did not include your SSN and correct name, next week). I had one email where a student said he requested the SAT scores to be sent earlier in the morning, and he was worried because they had not shown up yet on his myStatus page. Patience is a virtue!

Thank you to all the applicants for taking the 5-10 minutes to complete the self-reported grades chart, as this has been a great asset to our office. 5-10 minutes by each student means 5-10 minutes times 10,800 applications that we will be saving in part of our process, which will help us later in our EA decision timeline. I do not have an exact date when we will be releasing EA decisions, but when I do, I will let everyone know.

Make sure to check your myStatus page, your school and the testing agencies to make sure that everything has been sent to UGA. And now that the applications are submitted, take a few minutes to relax and enjoy senior year!

Go Dawgs!

Tuesday, October 11, 2011

Admissions Thoughts - October EA Deadline Edition

As the Early Action 10/15 deadline approaches (we are less than a week away!), here are a few thoughts about the Freshman Admission process.

  • Please, please, please do not wait until the last minute to take care of things! If you wait until the last hour to apply, I can pretty well guess that you will have a few mistakes in your application, that your parents and counselor will put on a smile but be very frustrated inside, and that you will be worried during the following week about the supplemental materials that have not yet been matched up with your file. I expect that between today and the deadline, we will receive about 5,000+ additional applications, receive about 20,000+ pieces of mail, shred about 200 faxes (remember, no faxes!), and answer about 1,000 emails, most asking if we have received X document.
  • Please do not call, write, or email our office about a transcript, school evaluation, etc. if it was just sent off, or if you just applied. My rough estimate is to give us 8-10 business days (Saturday, Sunday and holidays are not business days!) from the time something is mailed until it is matched with your file. And if you had the document mailed three weeks ago but just applied yesterday, give us 8-10 business days to then match up the materials, as we will have to check on 5,000+ new applications this week and see if any materials are in our "holding" files (where we put documents that have no applications). We want to review your file, so we will do our best to help make sure you have everything in for EA review!
  • I cannot guess if an SAT or ACT will get to UGA in time if you send it on X date, as it depends on when the testing agency says it will get to UGA. We will taking the Oct. 1 SAT scores, which will arrive about 10/20, and we will hold open the score importing for a short while after that. But we do not control how quickly the test scores will get to us, so it depends upon you and the testing agency.
  • The myStatus page is generally updated one time a day, during the very early morning, so you do not need to check it multiple times a day. Documents do not need to show up on the myStatus by 10/15 to be in by the deadline, so please be patient.
  • If it has been over 10 business days since you both applied and any "missing" documents have been sent in, it would then be good to start inquiring about the missing document. If it is a GA411 transcript, we occasionally have one that does not come through, but it is easy to go back into the system and access it again.
  • If you sent your SAT/ACT scores a while ago and they have not matched up yet, make sure that you sent them to UGA. Then verify that the name, SSN and birth date on the test scores are the same as on the application, as these are important matching fields. If you have given us enough time to receive them (not overnight!),they are not showing up on the myStatus page, and some of the key fields are different (no SSN on the test scores, Jimmy instead of James), email admproc@uga.edu with your situation and we will work on manually matching the scores. Be patient though, as scores that are sent on a Monday do not get into our system on a Tuesday (or Wednesday, etc.).
  •  We will be keeping the online school evaluation open for at least a week beyond the 10/15 deadline so that your high school counselors will not be pulling their hair out over any last minute applicants. 
  • It is the applicant's responsibility to get in all required documents, as they are the "owner" of the documents/scores. UGA cannot call the College Board and have an SAT score sent, we do not always know who your specific high school counselor is, etc., so the responsibility lies with you.
  • Please understand that the next few weeks will be a little hectic in our office as we pull together all of the materials for each application, so we might be a little slower in responding to voice mails, emails,  etc. If you have a question that can wait about a week (such as questions about your high school junior), I would ask that you hold these type of questions for a short while to let us the deadline deluge. Thanks!!!
  • In a few weeks, I will have a better handle on EA application numbers, completed files, etc., so I will then have a better idea on a rough date concerning the release of EA decisions.

Friday, October 7, 2011

October Update on 2012 Spring Applicants

At this point in time, we are finished with Spring transfer decisions, and with much celebration by both the applicants and our office. We actually still have about 20 files that are being held and reviewed by our faculty, and they will hear something in about 2 weeks, but everyone else is done. We will be sending out emails this afternoon to roughly 200 Spring transfer applicants who were incomplete or late with materials, from no application fees to missing/late transcripts. Unfortunately, we are not able to move forward with any of the late/incomplete files, as we already extended the deadline out three weeks beyond the 9/1 deadline for supporting documents to be received.

As for Spring freshman applicants, we have made decisions on all complete files at the beginning of the week, and we will be sending out incomplete emails next week to the small number of students who did not send in the required materials.

The orientation site will open up in late October, and that is the next step for accepted students (transfers do not send in commitment deposits, so orientation is how you let us know you will be attending UGA).

Congratulations to all admitted Spring students, and we look forward to seeing you in January. Now, we turn our sites on the Early Action freshman applicants.

Go Dawgs!