Wednesday, August 25, 2010

Self-Reported Grades, HS Transcripts, and the Law of Unintended Consequences

I was recently at a fast food restaurant , and they had new, larger cups for their sweet tea (the greatest beverage ever invented!), with a new logo on the side and a cool new dispenser. Life was great, as nothing is better than a big cup of sweet tea on a hot summer day in GA, that is until I arrived at the lid section. Unfortunately, no one had checked to see if the old lids fit the new cups. So there I was, still happy about this big old cup of nectar, but a little miffed about not having a lid that fit it. They quickly purchased some new lids, and everyone is now happy with the larger cups and the wonderful tea. I guess you would say that this situation is an example Law of Unexpected Consequences.

The same thing, on a very minor scale, has happened with our new self-reported grade chart and high school transcripts. When our team of Evaluators had to analyze each HS transcript as it came in, determine the number of academic grades, and enter in the grades in our system, we occasionally missed logging in a HS transcript that we had. A back-end program was written so that if any HS grades were entered into the system, the HS transcript received field would then get a Yes to fix this human error. This program was just a part of the background script that occasionally fixed an error, and so it did it's job and was forgotten.

Now we transition to the 2011 Freshman application, when the applicants began entering in their self-reported grades. These wonderful self-reported grades are flowing into our system like clockwork, allowing for an earlier decision timeline down the road. But everyone forgot about that little back-end program. As you can guess, when the self-reported grades started coming in, this caused the system to automatically indicate that the HS transcript was here.

Luckily, we caught this situation early and only have a limited number of phantom transcripts, and we are now working to correct this problem! I expect that it will be fixed shortly, any phantom HS transcripts will be wiped out of the system (but the real ones will still show as being here), and we will once again have a status check with the correct information.

We are sorry for any confusion, but we know that the great positives of the new self-reported grades will far outweigh any minor issues.

Go Dawgs!

52 comments:

  1. jus wanted to ask what is the UGAID number for?

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  2. Anon: Like a number of colleges, UGA has an internal student ID number, generally to get away from using a person's SSN in communications, grade sheets, etc. The UGA ID is generated now so that if you are admitted and enroll at UGA, you will have it available from the start.

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  3. i got it 2,is it only given to students who have been accepted or everybody who applied?

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  4. Anon: The UGA ID is generated about 48 hours after you apply, and it has nothing to do with an admission decision. It is generated for all applicants.

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  5. I've been accepted! Thank you so much for your advice and help.

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  6. is a 1290 competitive for UGA? Score on math 730 writing 580 adn critical reading 560. Are these scores competitive?

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  7. Anon: Your SAT looks to be about the middle range for UGA's applicant pool for last year, but that is all I could say. If we only went by SAT scores, I could give you more information, but with our review covering a great deal more than that, I have no idea how competitive your application would be overall. And just remember, I do not guess about admission chances.

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  8. If I was home schooled but not by an accredited home school, and my SAT scores are not high as what is stated on the website for homeschool students...could I still be considered for admission? Or is that a must to be accepted by UGA?

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  9. David: If you are a home-educated student in a non-accredited program, then one of the requirements is that you meet or exceed the SAT or ACT average of the enrolling class from the year before. You should look at the first-year profile, see what you have (and estimate what you may have after future exams), and then go from there.

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  10. I applied as a transfer student to uga and i was wondering if you only look at my college grades and gpa or if you also look to SAT and ACT scores.

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  11. Jon: We only look at your overall college work as a transfer applicant, and not your SAT/ACT scores or HS information. In fact, we would ask that all transfer students NOT send in a HS transcript, as it will only slow down the admission process for a transfer applicant.

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  12. So hypothetically if my scores did not meet those that met or exceeded the average scores of last enrolling class...I would have little to no shot of acceptance? I ask this because I may not be taking the SAT or ACT again.

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  13. David: That is what I thought my earlier post stated, as it is a requirement from the state. I would suggest looking at taking the SAT/ACT again.

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  14. In the application @ the work experience part what do you do if you STILL work at the job?
    In the application there is no place to say I've worked from May 2007 to present. It just says END DATE.. thats my question What if we don't have an end date yet? What if we are still working at the job?

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  15. I am the person that asked if a 1290 is competitive. Would a 3.9 and a 1290, along with 5 out of 8 Ap classes, 7 out of 12 honors classes, and a dual curriculum be competitive? I'm not asking for a guess on if im in or not, but i just want to see I am competitive? The reason is because I am applying for Early Action.

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  16. If you wanna know about high school progression, I started freshman year with about 4 b's and 6 A's and then ever since that i got all A's except for one in sophomore year, which was a B+. For rigor I had one honors class freshman year, and then i went on taking 5 Ap classes and 7 honors, with many electives, high level Hebrew classes, and, as stated before, a dual curriculum.

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  17. I am taking a dual enrollment english course and I was wondering how I should enter that in the Course Work section under Educational Experience. This is a college course but it is not AP. How should I list the type of class?

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  18. Anon I: either leave it blank or list today's date, and write that you are still working there.

    Anon II and III: If you look at last year's averages, it looks like you fall either in or above the mid-ranges. I would guess that makes you competitive as compared to last year. I do not know what this year's applicant pool is like, so I cannot predict the future.

    Jon: Write the word college. I would suggest you try to not over-think the application.

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  19. Hi DGraves,

    Under the section about disciplinary incidences, do I include any detentions I may have gotten, even if they were about cell phones? I'm just wondering because I don't want to click yes if I'm not supposed to and have you all think I am some kind of criminal. Thank you!

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  20. Rebecca: I would suggest any disciplinary issues, as I don't want people to guess about what they should and should not include. We know the difference between a cell phone issue and one that is much more major.

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  21. are decisions being made right now for spring 2011 transfers And will it appear in mystatus page?

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  22. Anon: Yes, Spring decisions for transfers are being made now, and it will appear on your status check when a decision is made. Generally, the status check is updated in the morning every work day.

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  23. I've been trying to fill out my UGA application over the past two weekends, but this self-reported score brought up an unexpected problem. My school doesn't really offer AP or IB courses. Instead, we have dual enrollment with Brewton-Parker College, so last year I took my English class and my pyschology class as both a high school junior and college freshman. I don't really know what category that would fall under...would I still log it as a AP/IB course, or just a normal class?

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  24. Anon: If the courses are not AP or IB classes, then do not list them as AP or IB in the self-reported grades area. We will look at a great deal more in reviewing the rigor of curriculum (your transcript, your high school evaluation, etc.), so just complete the self-reported grade chart with the information specified. We recognize the challenges of dual enrollment courses, so do not worry about this.

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  25. For some reason, though you state SAT scores must be sent electronically, a 10th grade SAT score from my transcripts are in your system. I had college board electronically submit my most reason score from Jun 2010 and they say they have sent it yet the Jun score is not reflected on my application status. How long does it take UGA to update electronic scores?

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  26. Anon: I do not mean to be rude, but the only way we would display a test score on status check is if it was sent to us electronically, so you must have sent your 10th grade scores to us. I would know, as I would be one of the few people to enter them in by had if we had to, and we have not done this (and we would NEVER enter any scores off the application!). Generally, scores are updated within about a week of us receiving them. You also want to make sure your information on the score report matches the UGA application, such as your full name and SSN.

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  27. What is your estimate as to how many applicants you will have for the early action plan?

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  28. Anon: At this time, I have no idea how many EA or RD applicants we will have this year.

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  29. First semester at my school does not end until January 21st, and grades and everything don't get finalized until February. Would you guys be able to look at these grades?

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  30. Hi, I was wondering if I should take Trignometry or Precalculus? UGA is my top school, and currently, as a senior, I am doing a dual-study program at my new school with the veterinary tech program. However, at my old school I was signed up to Precalculus, but was dropped (because they don't offer it) when I switched to my new school. Should I find a way to take Precal or stay with Trig? I will have hopefully about 7 AP classes when I am done with my high school career. And Trig would be the only "college prep" class I would have taken with math.

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  31. Anon I: We may be able to look at your first semester grades if we get them in early February, but I cannot promise it.

    Anon II: I would go with what your counselor says (I do not know what other options are available and what you are ready for), but either of the two classes if fine.

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  32. Hello,
    I reviewed the FAQs for the self-reported transcript for the Fall 2011 freshman application and am still confused about reporting grades from middle school. I took three classes that I received high school credit for (Algebra 1, Geometry, Spanish 1) in middle school, so should I still report these grades? Thank you.

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  33. Anon: I would suggest reading the FAQ again, as one of the questions is about 8th grade classes and grades. This is only about grades from 9th grade and above, so you do not list any grades from your middle school years.

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  34. my grades in my transcipt are all weighted...when I self-import them should I take off the seven points?

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  35. Anon: As stated on the application and the FAQ, report the grades on the transcript. You should not add or remove anything, as we know which schools add weight to their grades, and we simply do not add the .5 weight we normally would to the AP/IB grades.

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  36. My high school transcripts were mailed on 8/17. When I checked mystatus on 8/23 they showed received. I check again yesterday following up on the counselor evaluation form and noticed they were no longer marked as received. could it have been wiped out as a s "phantom"? How do I verify receipt?

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  37. Anon: As I stated in a recent post (and I am guessing you are referring to with the word "phantom", we had a minor issue with approximately the first group of freshman applicants showing the HS transcript being here erroneously. We then fixed this error and cleaned up the data. My suggestion is to make sure that the transcripts were sent, and then email admproc@uga.edu if they were sent and are not showing up. The transcript was the only thing showing up in error, so if the counselor form has not been submitted yet, then it could be that the transcript was not sent yet either.

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  38. When I began the application, my family was in the process of moving. I put the address of the house which we were moving to on my application to make sure that any information which was sent to me came to the correct address. My parents have now decided not to move, and I cannot change the address. Is there any way that I can correct this?

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  39. Anon: If you have not yet submitted your application, you can go to the "myStatus" page and go to the Settings link on the left hand side to make changes. If you have already submitted your application, then you can send an email to admproc@uga.edu and give us the new information.

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  40. I have not yet submitted my application. Thank you very much for your help.

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  41. My high school changed it's grading system from block schedule/grades to a semester grading system last year. How do I properly self report the grades since my junior year will 2 grades for each class while freshman and sophomore year will have 1 grade/class

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  42. Anon: Generally, a block grade is a full credit grade, and a semester is a half credit grade. So you would count each academic block grade twice, as it is equivalent to 2 semester grades. In this way, all grades you enter in would be semester grades or the equivalent.

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  43. Hello DGraves.

    For the Self Reported Academic Record, I counted semester courses (which count as .5 credits per semester) as 1 and block courses (which count as 1.0 credit per year) as 2. Three of the block courses I have taken are AP classes. Regarding the first question about the AP/IB courses, should I count the past number of AP courses taken as 3 or 6?

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  44. Anon: The question on the application asks how many of the self-reported grades in the above chart are AP/IB grades. Specifically, it asks about what you listed on the chart. As such, I am assuming you listed 6 AP/IB grades, (3 courses X 2 semester grades), so 6 is the correct number.

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  45. Mr. Graves,
    I have a question about self reporting. For example, i took AP Chemistry. This is one credit, however I took it over the span of two semesters on a block schedule at my school. So when I self report this, say I got two B's, I add two B's to the science section correct? or do I average the two separate grades and put one down? Also when it asks "how many of the above are AP/IB", do I count this as two AP's if I record it as two separate grades?
    Thanks!

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  46. Anon: If two actual grades show up on your transcript, then put down both of the AP Chem grades that are on the transcript. If you put down the two grades, then you would count the two grades in the "how many of the above are AP/IB" section.

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  47. Ok thanks! But when UGA is looking at my application wouldn't that make it seem like I am taking double the APs then I actually did?
    One more question: I am doing an internship with a professor at UGA and he wants to write me a rec. letter, but there is no way to turn it in with an early application correct?

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  48. Anon: Remember, we look at almost 20,000 freshman applicants a year, so we are used to a variety of oddities with transcripts. As for the UGA professor, it is fine for him to send in the rec. letter, we just will not look at it during the EA process (but we will put it into your file).

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  49. Thank you, I appreciate your responses!

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  50. Where it asks "which language have you completed two or more years of, is that up to now, or up to the end of my senior year? I have taken Spanish 1, but am only partway through Spanish 2. Should I put "Not Taken" or "Spanish"?

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  51. Anon: You would put down Spanish, as you will have completed 2 years by graduation.

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