Friday, January 15, 2010

Deadline Day is Here!


While about 85% of UGA applicants apply before the deadline, it is that other 15%, the ones that submit right on the deadline, that at times causes me headaches. Not major migraines or anything that bad, but more of a dull ache right behind my eyes (which explains why I am seen massaging my temples during deadline week). So, for anyone who is submitting their application today (or on the last few days), here are a few suggestions to get you the days and weeks to follow:

  • Make sure you check some key pieces of application information, from your name to your SSN and address, to make sure they are correct. You would be amazed at the number of people who put their first name as their last, thus causing major problems trying to match up materials!
  • Check all of your materials to make sure they have been sent, and that all of them have your full name (and SSN if needed). Over the past few days, I have seen a teacher rec. for Aubrey (no last name), a transcript for Lizzie that belongs to an applicant we know of as Melissa, and a mom who swore they had sent UGA their SAT scores until she checked their score report. Check everything!
  • Pay attention to your email and your status check. We give you a number of alerts of missing materials, and you are responsible for your application. We will help you, along with your HS counselor, but you are ultimately the one who needs to make sure your application is complete.
  • Be patient with our office, as we will be overwhelmed over the next five days with mail. Yes, your materials are important, but so are everyone else's documents. You would be amazed at the number of people who call in the day after something is put into the mail, wondering why it is not showing up on the status check. The status check is not instantanious, but is refreshed every night, and our timelines are based on business days (so don't count weekends and holidays as business days).

So double check everything, monitor the status check page, and put down the phone for a few days. And remember, go Dawgs!

47 comments:

  1. I was deferred from EA and completed part 2 yesterday morning online. I checked my status online this morning thinking it would update with your nightly refresh but it still says I need to complete Part 2. Since I did this online and already applied EA should I be concerned that my file did not update last night? Thanks.

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  2. Anon: Please reread the last bullet point about being patient. If you did something yesterday, it may take a business day or so to push it into our system, and then an overnight update for status check. You should not be concerned about this, but instead be patient.

    A good example was a parent who emailed us this morning, as her daughter had applied last night, and all the documents were not showing up yet. She did not even wait 12 hours before going into panic mode.

    The moral of the story is, be patient, and if you are submitting/mailing/sending things in around a deadline, be even more patient (and understand that you put yourself in this situation).

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  3. Thanks for clearing that up. I have read your previous posts about the time it takes to match documents and get things posted but thought perhaps the online process was more automated and might refresh nightly. I will take your advice, be patient and check in a few days. Thanks again for writing this blog and answering all these endless questions.

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  4. Anon: Not a problem, and remember, most admissions offices go by business days, and with our office being out this weekend and Monday, the next business day is Tuesday.

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  5. My teacher submitted his letter of recommendation electronically before I sent in my application last week. Will this still be matched up to my application, or will I have to resend the letter of recommendation Monday? Trying not to hit the panic button. Thanks.

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  6. Anon: Your teacher rec. should be matched up within the next 2-3 weeks. Every day, we will pull up a list of the students whose application was loaded the day before, and we will then do a full search of our holding file for any matching materials. The holding file is where we store materials that do not match any applications at that time. The only challenge comes about if they did not use the name you submitted on the application (they used a nickname such as Trey or the like). But we should be able to match up materials within 2-3 weeks.

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  7. I have sent in my application materials two weeks ago, during winter break, but I still have not seen the materials being received on the application status check. It seems like all the materials sent by mail are not received, while all the materials sent online, such as SAT scores, transcripts, etc., are received. Does it usually take this long?
    Thanks

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  8. Alison: It depends on when you applied as well. All things submitted electronically (for the most part) go in very quickly, while the other materials have to be matched up. Here is an example: If you mailed in a transcript in November, your counselor completed an online form in Dec, and you applied two days ago, I would expect the counselor form to be matched up, but not the transcript, as you have given us two days (or less) to match it up from when you applied.

    So I would say you have to look at your overall situation and when everything was sent in, and then try to understand it. As well, if you sent in materials over the break, and we only came back on Jan. 5, then you have given us 10 working days to match that up (or less if you applied after that). Be patient, and if after 15 business days from when the materials or the application were submitted (whichever is last), then contact us.

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  9. As a parent, I assumed that UGA would receive the second set of SAT scores my student earned (12/09), just because UGA received the first set (1/09). Apparently, she needed to specify recipients each time she took the test, and evidently, she did not. Realizing this today, we went online to the College Board website, and paid the Rush Order fee to have the scores sent(electronically) within two business days. I also called the College Board to confirm this was the most expeditious method of score reporting available. Can you comment on the university's flexibility on using these scores in the admission decision? Thank you for answering my question, as I sit here wondering how I ever got in and out of college before the Internet, and without my parents' intervention!

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  10. Anon Parent: She will be fine, as UGA (along with a number of colleges) give some flexibility for test scores, teacher rec.'s, and school materials. Be patient as we download records from College Board, but know that this will be fine. The only thing I would suggest is to make sure to look at the score report she has from this SAT to make sure the SSN is on there (correctly!) and the name is the same as on the UGA application.

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  11. A quick note to all: Well, deadline day is over as far as office time, although I am still here matching up documents. We received over 10 bins of mail in the last 2 days, so please understand that it takes a while to open it up, scan it in, and match it up with student files!

    I hope everyone survives the deadline intact, and we will work with students and school officials over the next several weeks to make sure everything goes well during this process. Remember, patience, especially since this is a long weekend and we are not back at work until Tuesday.

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  12. Hi,

    I don't have any questions about admissions, I just wanted to stop by and thank you. Because of this blog, I was able to get an inside look on how to prepare myself and my nerves when applying Early Action. I have been accepted!

    Thank you so much and keep up this great and informational blog.

    Tiffany

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  13. Anon: I am glad this blog has been a help to you, and the best thing you can do for me is to tell other people about this site. Every once in a while, I will look at some admissions "advice" sites, such as College Confidential, and it is sad at how much bad information is out there.

    In one post on that site, one person states that UGA admissions is "bizarre" because he knows of someone with a 2340 SAT and a near perfect GPA who was deferred. I am hear to tell you now that this is an absurd post (we are competitive, but not Ivy League!). So the best thing you can do is spread the word!

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  14. I am done with my application, but i chose waiver as my payment option. And, my school opens on Tuesday,then, I can get the waiver and mail it, will it effect my application?

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  15. Kabir: That will not be a problem, and you will want your counselor to mail us a waiver form from either the SAT or ACT, or if needed, they have a national organization (NACAC) that has a waiver form we accept. As I have said before, we work with students in trying to complete their application, so we will be accepting supporting materials for a little while after the deadline.

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  16. Also, how you check if you counselor statement and teacher recommendation have been received or not?

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  17. i just finish my applicattion and i did not see any fee waver button, so i pay the 60$ but i have the fee waiver in hand right now so can i send it for a refund, also i was told that ga 411 had problems with the essays because they had the one from last years. I emailed someone from this blog and i was told to move on with my aplication but as i was about to submit my aplication ga 411 updated the application form with the new question, so i submited my application with the answer of the question from last year to the question of this year.

    will that be a problem
    thank yoyu

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  18. i just sumbit my application but i had not sent my trascript, or tacher recommendation. can i send them tomorow please

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  19. Anon: While we have had a strong relationship with GA411, the company they use for the applications has had some turnover this year, causing some problems (as you can see from the essay questions issue). The application should be fine, and we will be okay with the essay questions being from last year's app as it is due to an error with the GA411 site, not you.

    As for the fee waiver, GA411 does not have the capability to accept those, so that is the problem with that. I would suggest that you give us a few weeks to dig out from the onslaught of materials, and then send in the fee waiver and an explanation and request a refund of the app fee as the waiver should replace it.

    Sorry for the challenges you have faced, but I am glad it worked out in the end.

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  20. thank you also i just submit my application but i had not sent mytranscript ,or teacher recommendation , so can i send tehm tomorow by mail

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  21. Kabir: When we have loaded your application into our system, you will then be able to check your status online on our website.

    Anon: If you have not even requested the school information, I would suggest you ask for it ASAP, as it could take your teacher and your counselor a little while to get it in the mail. Remember, you are responsible for your application, and so you need to take care of things now.

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  22. thank you so much

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  23. What if I completed the application and submitted it but experienced technical difficulties with the payment concerning the credit card number. I don't know what to do... it's my parent's credit card that I do not live with and cannot get in touch with. I am literally about to faint. What if I find another way to pay and pay first thing in the morning.. as in Saturday the 16th at 7 am??? Will I still be able to apply to UGA?? What will happen??

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  24. First, we will not close down the application at midnight, so you should be able to do this tomorrow. Second, you can select the "pay by check" option, and submit, and you would then send in the check next week.

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  25. Hi. You have been very clear that those who missed the 1/15/2010 9:30 p.m. EST deadline due to technical issues should be OK because the system did not close right at that time. Having said that, but for other reasons, I was not able to submit my application until after 9:30, and was not able to pay until this morning. Based on the fact that the system accepted the application and the payment, can I feel comfortable that my application is truly accepted as an RD and will be reviewed in the normal timeframe? Thanks!

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  26. Anon: Yes, you should feel comfortable, but be patient as we push all of the "deadline day" applications into our system. I expect it will be about 1500 applications, and it takes a long time to match up items to these. When you see your application in the status check, you know it has gone into our system, and then just be patient with us (I like the word patient if you have not noticed!)

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  27. Hi. I'm a deferred applicant and I am taking the SAT again January 23, will it still be counted onto my admission decision? Also, my counselor said they cannot pull out any updated transcripts for 1st semester grades until sometime this week or next. Is it possible I can mail it next week and it will still be used for my decision?

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  28. Hello. I was curious to know if we will be made aware of an application status update regarding updated transcripts for deferred applicants (those that are to be postmarked by Feb. 1st) I just wanted to be certain. Thank you for all your time, I enjoy reading this blog. :)

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  29. Anon: Yes, we will be able to use the Jan. SAT, but make sure UGA is designated as one of the colleges you have requested your scores to be sent to. As for the transcript, send it and we will see if we can use it.

    Shelly: Yes, the status check will show an updated date for the transcript. For transcripts on the status check, it just indicates the month and year, so any transcript that comes in during the month of January well show up as 12/1/2010.

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  30. i submited my application online the day of the deadline and i went to check my status and it shows nothing. it has been 3 days now

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  31. i wanted to know if uga has a nursing program

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  32. hi i have a question. i took the ACT once. my 1-12 essay score wasnt very high, but my SAT 1-12 SAT essay score was very high. will they ever see my SAT essay 1-12 score???

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  33. oh yeah one more part my highest writing score (0-800)doesnt have my highest essay score (1-12) which was a 10. will they ever see that 10 because i dont want them to think i cheated with my essays or something?

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  34. Anon: if you submitted your application on the deadline, then you have not given us any business days to push it into our system (Sat, Sun, and today as a national holiday).

    Anon2: No, UGA does not have a nursing program, but we do work with the Medical College of Georgia (MCG) for students who want to do 2 years at UGA of pre-med and 2 years at the MCG's School of Nursing in Athens.

    Anon3: When we receive your SAT/ACT scores, we receive all sections of the score report. If you want some scores to be received by UGA that are not there yet, have them sent now. We would not assume you have cheated just because your strongest essay score is not with your strongest overall writing score.

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  35. i want to know how to do look at ACT essay scores compared to SAT essay scores?

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  36. This question might sound redundant, but I must know for sure. I had forgotten that the online application was due at 9:30 pm on Jan. 15 and submitted my application at 10:44 pm that day. However, after I submitted the application, I learned that I could not pay for it after 9:30 pm (that’s how I remember it was due at 9:30 pm). I didn’t want to pay the non-refundable $60 fee until I found out if my application would still be accepted. On Monday, I accidently submitted my application payment by fee waiver. I won’t be able to send that waiver until this Wednesday Jan. 20. Will my application and fee waiver still be accepted even though it is submitted after the deadline? Thank you so much for your time.

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  37. Will there be a specific date for regular admissions decisions to be posted or is a rolling process? I applied in early December.

    Thanks!

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  38. Anon1: Actually, you can look at the College Board and ACT sites for conversion charts, but their focus will be the between the SAT Writing and the ACT combined English/Writing score. That is probably the best example for the Writing sections of those exams.

    Anon2: As I have said earlier, we did not shut off the application at midnight on the 15th. If you then selected the check/fee waiver option on Monday, and will then mail in the check or fee waiver this week, you should be fine. But since you did things at the very last minute, be patient with us.

    Anon3: I would suggest you type in the key word of "timelines" into the search field on the upper right hand corner, as this will tell you more about our decision dates. We do not have rolling decisions.

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  39. i took a lot of ap classes, but all of them are s. studies class. my older bro took only one ap class, calculus got in. my sister took ap bio and cal, got in. i have 5 ap classes s.studies. i heard somewhere that ap social studies classes are seem as easy and not taken as seriously, but at my school they are the most widdled down ap with 7 (me one of them) seniors taking an ap s. studies class out of about 300 seniors. what is the deal?

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  40. Anon: First, you can not compare yourself to a student who applied in the past, as your are being reviewed based upon both your application and the applicants for that year. The applicant pool is very different now compared to several years in the past.

    Second, we do not look down on AP social studies, but, as you can see from some of my earlier posts, we are looking at the broad scope of your curriculum, not just counting AP classes. We are looking at what is offered at your high school in all of the core areas, and what you have taken.

    I hope this helps!

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  41. I thought I had everything in by Dec. 15th! However, I checked today and the actual application part was shown as not complete even though I finished it and submitted it on Dec. 14th. I resubmitted it today, because I didn't know what else to do. Will I still be considered? Everything else had already been received and it said it took up to 10 days to process the application, so at the time I wasn't that concerned.
    What do I do now? Help, please!

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  42. Anon: If you can get into the status check, then your application has been submitted. If you are a deferred student trying to submit part II, then that is different. I would suggest you contact our office on Monday to try and understand the situation, and let them know how you applied the first time(through our website, GA411, or by paper), and what you think is missing.

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  43. I'm a high school senior headed to GCSU for Fall 2010. What's the earliest I can apply for UGA? Is there any way to still apply for Spring 2011 or Summer 2011?

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  44. st20842: For transfer admission, an applicant must have 30 transferable hours completed by the deadline, as this gives us enough information to review the student for admission. Generally, the first term that is possible for an applicant in your situation is Spring of 2012, as we would then have enough work (30+ hours) by the deadline for a review. For Spring 2011, we would not have any college work, and for Summer and Fall of 2011, we would only have one semester of courses, which is not enough to make a decision.

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  45. My teacher has electronically submitted my teacher reccomendation form a couple of days ago but it still hasn't shown up as checked on my status check. Has it been lost or does it usually take a while to appear?

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  46. Anon: It usually takes a few days to get into the system and then onto the myStatus page. Be patient a few more days.

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