Friday, October 16, 2009

Early Action Deadline


The EA deadline is now in the past, and the Admissions Office is now focusing on pulling all the materials together for each student, reviewing their files, looking at the EA applicants in an overall view, and moving forward with getting ready for sending out EA decisions in mid-December. It looks like we will have about 10,800 EA applicants this year, so please be patient as we go through these files!

It will take about another week or two to match all of the materials to the applications, and the the best advice for parents and students is to just have patience. I just responded to an email where a student applied on Monday, requested his SAT scores and materials on Monday, and was freaking out because by late Thursday, the status check was still not showing everything as in. Now amazingly, I was able to let him know that we received the test scores late Thursday, loaded in his transcript the same day, and if he had just been patient for a few more hours, he would have seen them in our system today (Friday).

We know it is a stressful time (for us as well as you!), but be assured, everyone will get through the deadline panic just fine. Now go have a great weekend!

21 comments:

  1. Hope you can move on to the next phase after the first deadline has passed. Just a question on the 10,800 EA that you received this year - what is the reference number from last year at this time and what percentage of that got accepted? and at which 50% score range? Obviously the 2009 class profile showed the total class profile but I'm just curious to know only for the EA pool. Thank you and happy reading (all the applications).

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  2. As it is after 5 on Friday, I will not be able to access the data from last year yet. I will do this early next week when I am in the office. Please remember, though, that each year is different, as each year's applicant pool is different.

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  3. It will really be appreciated. Understand that it will/may not be the same but just wanted to get a frame of reference. Thank you in advance for this.

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  4. Thank you very much for this most informative blog!

    Question: When does the UGA policy of guaranteed admissions for the top two graduates of each SACS-accredited Georgia high school factor into the admissions decision process, particularly since valedictorian and salutatorian graduate recognitions are not announced until the end of the senior year? (I would think that the top two students at the time of application would be well on track in any event, but I am just curious about how the "guaranteed" process works.)

    Thank you in advance for your response.

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  5. We will generally request Val/Sal Information from SACS accredited high schools in December, and then receive preliminary information back on their Val/Sal students in January or February after their 7th semester grades are out. We will then use this dring our final review for any Val/Sal applicants who have not already been admitted.

    Please remember, though, that one requirement is that the student has to apply and have a completed file by our deadlines, along with meeting the Val/Sal requirement.

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  6. Anonymous: Instead of me going into detail about the EA 2009 applicant pool, here is a link to the press release from December of last year giving more details on the group; http://www.uga.edu/news/artman/publish/081212_EarlyAdmission.shtml .

    Hopefully, this will help with your questions, and give you more details about the EA decisions from last year.

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  7. Hello DGraves - thank you for taking the time to answer all of these questions! A lot of parents are new to this process so we are not always clear on what to expect. With that being said, my question is this: If our student applied EA, what is the mode and expected date of notification? Should we expect to log in on 12/15 at 12:00 AM and know whether or not our child is accepted? Are notifications made prior to 12/15? Thanks again!

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  8. Anonymous: We always say that the decision will come out in mid-December, and we will notify applicants both on the status check and in the mail. I never say Dec. 15, because it is hard to be that specific. In addition, we generally open the status check during the work day so we can monitor the situation (and make sure everything is working), so you will not see it open at 12 am.

    Generally, we open the status check for decisions on a Friday afternoon, as this gives the family time to see the decision and go over it as a family. We also do this so that if a student does receive they expect, they have time to process the decision before contacting our office. The worst thing a student (or parent) can do is contact us while unhappy, as it could lead to things being said that later they might wish had remained unsaid.

    Again, I do not know exactly which date it will be, but you should expect the status check decisions to be released on a Friday afternoon in mid-December.

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  9. Curious how it is that a fee waiver and transcript in the same envelope only shows one received and the other not. Is is possible one attached to the application and the other is being attached some time later or is it possible the transcript was lost? Just seems all items in a single envelope would attach to the application at the same time.

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  10. Anonymous: As I have stressed before, be patient. A fee waiver has to go through a more detailed process (financial audit issues), and thus anything that is attached to it may be slowed down as it goes through the money side of things in our office.

    After this group is done with the fee waiver, the documents will then go to the files area where the transcript and fee waiver will be scanned and imaged, and the transcript will then be logged in.

    Because we have such a large volume of materials arrive within about 5 days of the deadline, things sometimes take longer to process, and patience is needed. Just like Atlanta traffic, if things (application, transcript, fee waiver, etc.) hit our office during our rush hour, you just need to relax and wait for the congestion to die down.

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  11. If I sign up to take online classes over the winter but I already sent in my ED application, how should I notify or update my application?

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  12. I have a similar question, if I decide to take AP classes next semester but already sent in my application and evaluation then do I need to get a new evaluation done?

    And one another note, do the deferred applicants have to pay an application fee again for RD?

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  13. Anonymous: If you need to alert our office to a change in your schedule (academic courses only, not something like adding Consumer Econ), then you can email us with the update at admproc@uga.edu. We will then add this to your file.

    As for what will happen if you are deferred, you will then be directed to complete part II of the application, but there is no added fee. You will have already submitted an application and fee, so all we are asking for is more information about you. We will give you instructions for the next step after deferral, and you will be able to complete part II online. You should NOT submit another complete application, but instead just complete part II (the co-curricular activities charts and the 4 short essays).

    I hope this helps!

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  14. Is sociology and phsycology, both half semester CP classes at my school used in the calculation of GPA since they could be classified as a social study?

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  15. Anon: Yes, both sociology and psych. are treated as social studies classes, and are used in the GPA calaculation.

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  16. As a parent of a student who applied EA, I am curious as to when a student is deferred or denied,can the parent call the school (after they have had time to digest the decision) and ask as to why the decision was made? Or does this just makes things worse for you and the student?

    Anonymous :)

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  17. Anonymous: First, I would suggest that, if possible, the applicant should call, as it is their application (as well as their grades, their test scores, etc.) Again, it is not that we do not want to talk with parents, but it is better to speak with the student. A phone call will not make things worse (unless, of course, there is shouting, swearing, or legal threats, all of which I have heard).

    Now, as to EA denials or deferrals, here are my suggestions. If a student is denied EA, the family first needs to sit down and really look at the student's academic profile, and then compare it with UGA's student profile. An EA denial means that the student is well below the UGA admission range, and there needs to be some real review of the student's situation. This is one where a phone call (unless there seems to have been a major error!) is not merited.

    For EA deferral, first think about what you want from the call. If you are looking for a "what if" answer, such as "what if he/she had a stronger GPA/SAT/curriculum", we really can not answer that. Admission decisions, even for Early Action, are a combination of factors which are then compared to the entire applicant pool. There is no simple answer, and please remember, deferral is not a bad answer. It just means we want more information.

    Two things you definitely do not want to do, though, are to bring up one of the myths as a fact (I know he did not get admitted EA because he went to XYZ high school", or bring up another applicant's decision. We can not talk to you about another student, but more so, you do not know everything about that other student. If you feel you need to call, though, make sure you have read all the deferral information, you have looked at your student's academics as well as UGA's student profile, and go into the call with the idea of understanding the decision, and not hoping to change the decision.

    I hope this helps!

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  18. DGraves,
    Thank you for spelling that out for me. I think it is that "patient" time now that is hard.

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  19. What is the truth regarding the number of applicants that will be admitted in this year's EA pool? My school states that 2% will be accepted at this time and most of the rest will be deferred to the general pool. If there are over 10,000 applicants for EA this would mean only 200 would be admitted at this time which seems ridiculous. Could you please clarify this rumor as best as possible. Thank you.

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  20. First of all, thanks for your awesome blog. It is obvious you spend a lot of time working on it. Please know it is greatly appreciated.

    Anyways, I am anxiously awaiting mid-December to know if I'm accepted or not. I see where you wrote that you can't give a certain date yet. Do you know when UGA admissions will announce the date?

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  21. Anon1: Thanks for the laugh! As I have said before, never trust someone that says "I heard that admissions...". Now you can go back with "Well I read...". I do not know the range yet, and we are not looking at an exact number or %, but if you look at last year, we admitted about half of the 11,600 EA applicants. We have about 10,700 EA applicants this year, and I am guessing (just guessing!) that is will be similar to last year.

    Anon2: I am still not sure about the exact date for the EA decisions, but we are shooting for the Dec. 11 date. This is a Friday, and we generally open up the status check late Friday afternoon in mid-December for EA. I can not promise this date, but it is my best guess right now.

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