Monday, October 12, 2009

The EA deadline is approaching!


In three days, the EA deadline will be upon us. For our office, this means that between now and the 15th, we will receive between 2,000-3,000 applications, bins upon bins of mail, and lots of phone calls saying "Where  is my ...(you fill in the blank). The best thing that any applicant can do right now is be patient. This week is kind of like rush hour in Atlanta traffic, where you just have to be patient and wait out the gridlock. No amount of horn blowing (or calling us) will get the materials to our office and into our system any quicker.

The best solution, as I have said before, is to have your school submit materials online through our website, and if your school is in GA, submit the transcripts through GACollege411. We will opening mail, scanning documents, and matching up materials as fast as we can! So, relax, be patient with us, and know that if you have submitted everything on time, we will post it in our system and on the status check shortly!

22 comments:

  1. If my parents took a few classes at a community college but did not graduate from college, should I choose "High School Diploma" or "Some College" as highest level of school completed?

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  2. Does my guidance counselor have the ability to submit both the Counselor Evaluation Form and my transcript online? And is it better to submit these items via the mail, or online. Also, what if I had all my scores sent to UGA in March and June...will they automatically get matched up with my application which I submit today?

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  3. Anonymous: If they took a few classes at a CC, then go ahead and put in "Some College", as this fits better.

    Second Anonymous: Your counselor can submit the Counselor Evaluation online, and it will go into our system within about 2-3 working days without having to deal with the postal service. As for the transcript, it can be sent online through GACollege411 if you attend a GA high school (and your school is set up to do this, as most are). I would suggest online due to the ability to get it into our system quicker and easier. For example, 12 Wheeler HS transcripts were sent online this morning, and I was able to drop them into the student files in about 3 minutes without opening an envelope, scanning, or getting a paper cut!

    If you had your test scores sent to UGA and had your name, birth date and SSN on it, it should match overnight. It may take a little longer if one of the three criteria I just mentioned is not on the score report.

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  4. Are the SAT subject tests required for EA?

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  5. Schniz: No, SAT subject tests are not required for UGA, either for EA or RD.

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  6. Is it true that once the EA application is submitted you will automatically send a notice/form to the school counselor for the evaluation, or should he send it at or near the time the application is submitted? I am worried about what our counselor told us.

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  7. Lynn: When an application is submitted to UGA (either EA or RD), this information will show up on the high school counselor status check. While we do not send a notice form to the counselor/school, they will be able to see that the student has applied if they monitor their status check.

    As for the school evaluation, we generally suggest that a school submit them after the student has applied so that when we receive it, the form can go straight into the student's file.

    If any paper material is sent before, it will eventually be matched up with the file, but it takes a little longer (and means more busy work for our office). The only thing that matches up almost instantly is the online school evaluation and the online teacher recommendation. Please remember, though, to allow for processing time and be patient.

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  8. My transcript was sent almost a month ago, but on my status check it says that you still haven't received it?

    What should I do if this problem is still apparent tommorow since it's the deadline?

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  9. Anonymous: Every once in a while, a document is sent to us but does not get into our system. It could be slow or lost in the mail (one item took 3 months to get to us), the UGA admissions office error (yes, it sometimes does occur), the wrong item was sent, etc. It happens, although remember that the clock starts when your application gets into our system or the item is sent, whichever is done last.

    You should check with your school to make sure it was sent, and if it was, send an email to the admissions office stating that the transcript that was sent "X" days ago is still not showing up, and to please check on it in our holding system.

    At the same time, have the school send a second copy (this should only be done if it is beyond three weeks since it was sent or the application was submitted), and if possible, have it sent through GACollege411 if you are at a GA high school. Then, just be patient, and know that you have taken the proper steps.

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  10. Ok, so even if it doesn't say that my transcript has been received tommorrow it will be okay as long as I sent it?

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  11. I hope my daughter didn't make a mistake. At the urging of her counselor she filed EA. Her UGA-considered GPA is 3.37. Her ACT is 27.

    Are those the kind of numbers that might get her denied rather than deferred?

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  12. Anonymous: Postmarked means it needs to be in the mail by 10/15. You still need to check the status check and make sure it gets in, and if it does not show up by 10/26, call us and speak to the primary counselor. We can work with students up to a certain point, but after early Nov., this starts to cause problems.

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  13. Anonymous: I would not be able to say if your daughter would be in the range for EA admission or deferral, as I do not know everything about her (no knowledge of curriculum, etc), and I do not know everything about the applicant pool. My only suggestion, if you want to do this, would be to sit down with her counselor and talk about why she urged your daughter to apply EA, as she knows more about your daughter's academic profile. If after you meet with her, your daughter wants to change from EA to RD, have her email our office with this request.

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  14. hello-
    You out there?
    How was it today?
    About how long ahould it be for tracking to show on apps sent in this morning?

    thank you

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  15. Hello everyone! Today, deadline day, we received about 7 large tubs of mail, a large amount of online materials, and we are now at over 10,000 EA applications. We will know tomorrow a little more about how many EA applications we will have in total, and I expect another large delivery of mail.

    Generally, I tell people to be patient, and to allow at least two weeks to get in materials, although it may be much quicker or slower, depending on when it was sent in, how it was sent in, and how long the postal service delivery takes. Again, start the tracking after either the supporting materials or the application is sent in, and do not count weekend days, as our office is not open on Saturday or Sunday.

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  16. Hello,
    I understood the deadline to be 10/15 at 9:30pm.....I am at Terrell Hall with the application and would like to deliver it....where are you? Could I slide the application under the glass doors?

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  17. This comment has been removed by a blog administrator.

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  18. Anonymous: Sorry that I did not see your post until this morning, and I deleted your second post, as I do not think you really want your name and phone number available to the public.

    Our deadlines are postmarked deadlines, and there is no 9:30 pm deadline time. I think you might be confusing the time that the credit card payment gateway shuts down at night, but the application system still allows for students to mark they will pay by check or fee waiver and submit the application after 9:30 pm.

    The University hours are weekdays from 8-5, and our office doors are open from 9-4 (8-9 and 4-5 are used for in-house work such as email responding, opening mail, etc).

    Hopefully, you will either turn the application in today, or mail it in today, and we will still accept these two options, as we are not looking for a way to hinder a student, but instead to work with them.

    Sorry for the confusion!

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  19. from "8:53" last night...Hi, I found someone(from Speech dept) in the building last night and slid the app(my daughter's!!) under "admissions" door...D in your office verified receipt on the phone just now...thank you for deleting #!!......let me ask, I dropped off Counselor eval. form, transcript and fee waiver....Part 1 of application was sent electronically (10-13tues) from HS(not in envelope last night); Part 1 is not showing as "checked" in yet on her personal site.....ACT scores are "checked" in....after last night's efforts, I would not be happy if the school dropped the ball....do I just need to give it more time?...thank you again....

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  20. Anonymous: Part I of the application is what your daughter completed electronically, which is the EA application. The only things we need to log in are the items you have already mentioned as delivering yesterday. Now just be patient as we log these separate pieces into the system. It may take a little longer to post any check or fee waiver, as this is a financial document, and as such there are steps required by the UGA auditors to insure these are taken care of correctly.

    PS: This blog is a great way to share general admissions information, but for specific questions about your individual applications, the best method is to email or call our office and talk to a counselor. More private and more direct.

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  21. If our counselor wrote a recomendation is it considered or even read at the time of EA admission or is it put off until RD?

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  22. Anonymous: We do look at some information from the counselor recommendation (the challenge of the curriculum, what the school offers, overall recommendation, etc. ), but the more detailed information about the student (activities, leadership, involvement, etc.) are not looked at unless the applicant is deferred.

    Again, with over 10,600 applications for EA, we only look at so much, as we need to get decisions out by mid_Dec.

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